From opportunity to quotation, without the spreadsheet.
PerciEstimate is an AI-enabled project estimation tool, purpose-built for engineering and construction businesses, that turns a customer opportunity into a systematic, accurate quotation, feeds it straight into SAP, and helps replace the disconnected Excel templates most mid-market E&C businesses still rely on.
Your estimation approach is held together by spreadsheets, which slow delivery and limit visibility.
Most engineering and construction businesses still estimate customer quotations using Excel templates that are completely disconnected from the rest of the business. Material costs are checked manually in the ERP. Subcontractor and services costs are tracked separately, often in someone’s memory or a different spreadsheet entirely. There is no systematic digital record of historical quotes -no way to see what won, the margin, or how accurate the first estimate was relative to the final actuals.
The result: estimation takes longer than it should, relies on individual knowledge rather than shared data, and gives the business no way to learn from its own history.
How PerciEstimate Works
From opportunity to sales order, connected end-to-end.
PerciEstimate is built on SAP BTP and integrates with the CRM system where the opportunity originates -SAP Sales Cloud or any non SAP CRM. From there, it automatically carries the estimate to an SAP sales order, decreasing manual handoffs.
STAGE 1 ORIGINATION
STAGE 2 ESTIMATION
Sales opportunity created
- Customer RFQ or tender received in SAP Sales Cloud or a non-SAP CRM
- Opportunity qualified and approved
- Triggers project estimation in PerciEstimate
Import & estimate using pre-built templates
- Estimator selects a pre-built template; AI recommends the best reference estimate based on similar historical opportunities
- Materials and labour costed using live SAP BOM data, procurement pricing, and role-based rates
- Travel, overheads, contingency, and other opex captured and structured
STAGE 3 STRUCTURE
STAGE 4 APPROVAL
Local Cost Analytics Structure (CBS)
- All cost inputs are organised into a CBS that corresponds to the project’s physical and functional breakdown.
- The CBS maps directly to the SAP Work Breakdown Structure (WBS) for budget upload -no manual re-entry.
- SAP S/4HANA feeds PerciEstimate in return: material BOM and procurement pricing flow back automatically
Margin applied, sell estimate derived.
- A margin is applied to the cost estimate to arrive at the selling value.
- Structured, multi-level approval workflow routes the estimate for review and approval
- Multiple versions of an estimate can be created and tracked as the opportunity evolves.
Where it lands: One approved estimate. Three outcomes in SAP.
Once an estimate is approved, PerciEstimate does not stop at the quotation. It automatically drives real activity within SAP S/4HANA, turning approval into action.
BUDGET
Project budget upload
– The approved cost estimate becomes the project budget in SAP S/4HANA.
– WBS-level budget control is activated.
– Driven directly by the CBS-to-WBS mapping from PerciEstimate
PROCUREMENT & RESOURCING
Project demands and purchase requisitions
– Labour demand flows into resource scheduling.
– Material demand generates a purchase requisition.
– Subcontracted services demand generates a purchase requisition.
SALES
Sales quotation to sales order
– A sales quotation is created in SAP with billing milestones.
– Once approved by the customer, it automatically converts to a sales order.
– From there, standard SAP order-to-cash processes take over.
CHANGE MANAGEMENT
No E&C project runs exactly as bid. Site conditions shift, customers request variations, subcontractors flag extra work. Most businesses manage this in a separate change order log — disconnected from the estimate that won the job and the budget that’s tracking it. By the time anyone reconciles the two, the margin has already moved. PerciEstimate treats every change order as an extension of the original estimate, not a separate process.
CAPTURE
Change order raised against the original estimate
– Linked directly to the originating CBS/WBS element — no separate register to maintain
– Costed using the same templates, labour rates, and live SAP BOM/procurement pricing as the original bid
APPROVE
One approval workflow, not two
– Routed through the same structured, multi-level approval used for the original estimate
– Customer sign-off captured before any change is committed to budget or contract
SYNC
Budget and contract move with approved scope
– Approved changes update the SAP project budget (WBS-level) automatically
– Sales order and contract value adjust to match — scope, budget, and billing never drift apart
Built for engineering and construction. Sized for the mid-market.
PerciEstimate is purpose-built for engineering and construction (E&C) businesses -project-based construction, manufacturing, and assembly operations in which every customer order requires a custom estimate that accounts for materials, labour, subcontracted services, and other costs.
It is specifically designed for the mid-market. Other estimation tools on the market are built for large enterprise customers, with the cost and complexity that comes with that scale.PerciEstimate gives mid-market E&C businesses the same structured, AI-enabled estimation capability without the enterprise overhead, so they can work with more insight and control.
How to get started
PerciEstimate is part of PerciSuite.
Percipere’s suite of standalone applications-each solves a particular operational problem within or alongside SAP. PerciEstimate sits alongside PerciBOT, PerciScan, PerciRIO, PerciPlan, PerciHire, and PerciGuard as one of the PerciSuite.
See your next quotation built in PerciEstimate.
Tell us about your current estimation approach -how long it takes, where the manual work sits, and what your last quotation actually looked like -and we will show you how PerciEstimate would change it.
FAQs
What is PerciEstimate?
PerciEstimate is an AI-enabled project estimation tool built on SAP BTP, purpose-built for engineering and construction businesses. It takes a customer opportunity from RFQ through to a structured, accurate quotation — and feeds it directly into SAP as a sales quotation, which converts to a sales order on customer acceptance.
Who is PerciEstimate built for?
PerciEstimate is designed for pre-sales teams, estimators, and project managers in engineering and construction businesses — specifically mid-market E&C organisations where every customer order requires a custom estimate built from materials, labour, subcontracted services, and other costs.
What problem does PerciEstimate solve?
Most E&C businesses still estimate customer quotations using Excel templates that are completely disconnected from the rest of the business. Material costs are checked manually in the ERP, subcontractor costs tracked separately, and there is no systematic record of historical quotes. PerciEstimate replaces that process with a structured, AI-enabled workflow connected directly to SAP.
What is the Local Cost Breakdown Structure?
The CBS mirrors the project’s physical and functional breakdown — every cost input is structured so it maps directly to the SAP Work Breakdown Structure for budget upload, with no manual re-entry required. SAP S/4HANA also feeds PerciEstimate in return, with material BOM and procurement pricing flowing back automatically.
What happens once an estimate is approved?
Three things happen automatically in SAP S/4HANA: the approved cost estimate becomes the project budget with WBS-level budget control activated; labour, material, and subcontracted services demands are created as purchase requisitions; and a sales quotation is generated with billing milestones, which auto-converts to a sales order on customer acceptance.
Is PerciEstimate available as a standalone product?
Yes. Existing SAP customers who need this specific estimation capability can deploy PerciEstimate without a wider implementation engagement. It can also be delivered as part of a broader S/4HANA implementation for E&C customers.
What systems does PerciEstimate integrate with?
PerciEstimate is built on SAP BTP and integrates natively with SAP S/4HANA. Its APIs are product-agnostic — it can connect with SAP Sales Cloud or any non-SAP CRM where the opportunity originates.
Does PerciEstimate handle change orders?
Yes. Change orders are captured against the original CBS/WBS structure and costed using the same rates and data as the initial estimate. Once approved internally and by the customer, they automatically update the SAP project budget and the sales order value — so budget, contract, and scope never drift apart.
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